Letter and Guidelines sent to all Broome Bounty Agencies

A Coalition of Caring - Through Food Recovery

To: All Broome Bounty Agencies,

As the needs of our community have increased, the existing agencies are in more need than in the past. We have also added some agencies to the Broome Bounty program. As such the line for Broome Bounty has become longer, it has become obvious that to continue as we have, is no longer feasible. This means that some changes are a necessity for the program to continue.

We can no longer operate as if the Broome Bounty program is a small effort. We must change the program to match what our counterparts are doing to distribute recovered food.

The change is to start having agencies order food ahead of time so that we can have food packed and ready for pick up before the agencies arrive. Only one order per week per agency will be processed. Pre-orders will be filled on a first received, first served basis. Limited food, such as produce and perishable items will still be available for selection the day that you arrive.

First we must have an updated application for all Agencies. Attached is a Renewal of Application, which must be filled out and submitted before December 1, 2009. If your application is not received, your membership to Broome Bounty will be discontinued.

The application should include an email or fax number so that the pre-order system will work the best. If this is not available to you, someone will need to come to the CHOW office to pick up an available food list and deliver your pre-order.

For soup kitchens, shelters and after school programs, a Food Safety Self Assessment Guide must be submitted before December 31, 2009.

Attached is a timeline of when the changes will take place.

Sincerely,


Deacon Edward Blaine
Director of CHOW/Broome Bounty
The Broome County Council of Churches

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Here is a timeline of changes to Broome Bounty.

• Tuesday, November 17, 2009 - Tuesday, November 24, 2009
• You will be given the Available Food List while you are in line.
• This will familiartice you with the Available Food List.
• Friday, November 27, 2009
• Broome County Council of Churches Closed for Thanksgiving
• Tuesday, December 1, 2009
• You will select the items you want from the Available Food List while you are waiting in line for Broome Bounty
• You will no longer be able to "shop" from the shelves or any other area of the warehouse.
• Depening upon previous agency selections, the items requested on your Available Food List will be selected for you to load into your vehicle.
• A list of produce and other perishable items will be available.  If you would like to see any of these itmes they will be brought from the cooler for you to decide whether or not you wish to take.
• NO ONE is allowed into the cooler or freezer except for warehouse staff and volunteers.
• Thursday, December 3, 2009
• Available Food List available for Pre-order for Tuesday. 
• Orders received first will be filled first.  If items ordered become no longer available because of previous orders, you will not receive items on your order regardless of your scheduled pick up time.
• You will pre-order all Broome Bounty Orders.  You must provide email or fax for the available inventory list to be sent to you.  You must send your order back to us so that we can "pull" your order.
• Friday, December 4, 2009
• Broome Bounty CLOSED for inventory
• Broome County Council of Churches offices OPEN
• Pre-order due by 4:30 pm fro Tuesday, December 8.
• Monday, December 7, 2009
• You will be given a scheduled pick up time for Tuesday, you will not be served before your scheduled time.
• You will no longer wait in line.
• Tuesday, December 8, 2009
• Available Food List available for Pre-order for Friday.
• Orderes received first will be filled first.  If items ordered become no longer available because of previous orders, you will not receive items on your order regardless of your scheduled pick up time.
• You will pre-order all Broome Bounty Orders.  You must provide email or fax for the available inventory list to be sent to you.  You must send your order back to us so that we can "pull" your order.
• Wednesday, December 9, 2009
• Pre-order by 4:30 pm for Friday, December 11, 2009
• Thursday, December 10, 2009
• You will be given a schedule of pick up time, you will not be served before your scheduled time.
• You will no longer wait in line.

Every Tuesday - Food list will be available.  Due by 4:30 pm Wednesday - Friday Pickup

Every Thursday - Food list will be available.  Due by 4:30 pm Friday - Tuesday Pickup

Deacon Edward Blaine - Director 607-724-9130 x331   Email - eblaine@broomecouncil.net